Application Steps for Mail Authorization

Authorization application requirements:

• Being a joint-stock company, limited liability company, or limited partnership with share capital established in accordance with the laws of the Republic of Turkey.
• The company contract published in the Trade Registry Gazette where the company is registered and announced includes the phrase “providing postal services and/or establishing and operating the necessary infrastructure for this purpose.”
• Real person partners holding at least ten percent of the company's shares, persons authorized to manage and represent the legal entity, and real person partners holding at least ten percent of the shares of legal entity partners holding at least ten percent of the company's shares have not been convicted of crimes in the field of information systems listed in Part Three, Chapter Ten of the Turkish Penal Code dated 26/9/2004 and No. 5237, crimes against the security of the State listed in Part Four, Chapter Four, crimes against the constitutional order and its functioning listed in Chapter Five, with a sentence of imprisonment restricting liberty; excluding negligent offenses, sentences of more than five years imprisonment or one of them; crimes against private life or the hidden aspects of life; simple and qualified embezzlement, extortion, bribery, theft, fraud, forgery, abuse of office, abuse of trust, fraudulent bankruptcy and concordat, smuggling, fraud in official tenders and procurement, usury, money laundering, tax evasion or participation in tax evasion; or having been convicted under the sixth paragraph of Article 19 of Law No. 6475.
• Subject to the provisions of Law No. 6102 regarding the minimum capital amounts required for joint-stock companies; companies wishing to provide postal services at the national level must have a minimum paid-in capital of 5,000,000 TL; companies wishing to provide postal services at the province/provinces level must have a minimum paid-in capital of 1,000,000 TL.
• Service providers must have a head office unit and, for companies wishing to provide postal services at the national level, they must have completed their organization by opening at least one warehouse or branch in each of the seven geographical regions determined by the Ministry of Interior and in at least three provinces in each region, or by granting agency rights; companies wishing to provide postal services at the province/provinces level must have completed their organization by opening at least one warehouse or branch in the relevant province(s) or by granting agency rights.
• Companies wishing to provide postal services at the national level must have at least 42 owned motorized vehicles, and companies wishing to provide postal services at the province/provinces level must have at least 5 owned motorized vehicles; the owned vehicles providing the minimum capacity must not be older than 20 years during the initial application and the activity period, and they must be used only in the activities of the authorization document holder. (If the owned vehicle is an electric vehicle, it is evaluated as 25% more in the minimum vehicle capacity calculation.)
• Having the right to use at least one independent real estate of at least 200 m² closed area in the center or within the provincial boundaries where their branches are located, equipped and structured suitable for services such as loading, unloading, transshipment, stacking, sorting, labeling, and storage, without obstructing traffic, and where cargo transport vehicles can approach for loading and unloading.
• Each branch must have the right to use a real estate with at least 20 m² closed area possessing the qualifications specified in the previous paragraph.

2- In the authorization application process, if it is determined as a result of the investigation that the applicant company’s legal entity, real person partners holding at least fifty percent of the company shares, or persons authorized to manage and represent the legal entity, and the company are simultaneously subject to a tax audit, the authorization application is rejected.

The authorization application steps are as follows:

1. The company wishing to obtain an authorization document applies to the Institution by fully completing the “Authorization Document Application Form” together with the information and documents required in the form, provided that it meets the conditions in the relevant legislation and Article 6 of the Authorization Regulation Regarding the Postal Sector.
2. As a result of the evaluation of the application made in accordance with the first paragraph, the company detected to meet the conditions in the relevant legislation and Article 6 of the Authorization Regulation Regarding the Postal Sector is notified that it must deposit the authorization fee to the Ministry’s Central Accounting Unit within thirty days from the notification date in accordance with the Authorization Document Fee Schedule in Annex-1, and submit the original or bank-certified copy of the relevant receipt to the Institution’s document registration. If the original or bank-certified copy of the receipt showing the payment of the authorization fee is not submitted to the Institution’s document registration within the said period, the application is removed from the process, and upon the request of the applicant company, the application documents are returned.
3. After the original or bank-certified copy of the receipt sent by the applicant company is delivered to the Institution, the authorization document is issued. The issued authorization document is given to the relevant service provider. The service provider is deemed authorized as of the date specified on the authorization document issued in its name.
4. As a result of the evaluation of the application; if deficiencies and/or inaccuracies are detected in the information and documents requested within the scope of the authorization document application, the applicant company is notified to complete the deficiencies and/or remedy the inaccuracies within thirty days from the notification date. If the deficiencies are completed and/or inaccuracies are remedied within the said period, the second paragraph is applied. Otherwise, the relevant application is removed from the process, and upon the request of the applicant company, the application documents are returned.
5. The Institution may reject applications due to failure to meet the conditions specified in the first paragraph of Article 6 of the Authorization Regulation Regarding the Postal Sector, and/or non-compliance with the notarized signature circulars of the application, and/or reasons contrary to national security, public order, and public health.

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